Check Disbursement Process

Class Attendance Verification (CAV)

In order for financial aid funds to post to the student’s account and in order to receive a disbursement check for any funds that are left after tuition is paid, each student must submit a class attendance verification form (CAV).  If you have been awarded financial aid, your CAV will be e-mailed to your myJSCC e-mail account the day before classes begin. If you have not yet been awarded financial aid, your CAV will be e-mailed to you after your file has been processed and awarded.

Take the CAV to each of your classes and have each instructor sign the form verifying that you are attending class. If you are enrolled in an online class, login to your Blackboard. Go to the Course Introduction page for your online class, select the link under Financial Aid Participation Verification. The Students on Financial Aid screen will open. Enter your name and student J#, and then select Create Form. You will then see the distance education participation verification form for that online class. You will need to print a distance education form for each online class. Make sure the form has the correct class name and course registration number (CRN). Please note that all distance education forms must be dated on or after the first day of class for each term.  Return the CAV with instructor signatures and or distance education forms attached to the Financial Aid Office.

DO NOT submit the CAV if you plan to make changes to your schedule or major during the schedule adjustment period.  If you change your class schedule during the schedule adjustment period you will be emailed an updated CAV the following business day.  If you change your major during the schedule adjustment period, you must contact the Financial Aid Office to request an updated CAV with the correct major.  The updated CAV with the correct classes, major and instructor signatures must be submitted to the Financial Aid Office in order for financial aid funds to post to the student’s account.

NO changes can be made to the student’s schedule or major once the schedule adjustment period is over, a CAV has been submitted to the Financial Aid Office or a check has been disbursed.  Financial aid funds can only pay for classes that are required for the student’s major.  It is the student’s responsibility to meet with an academic advisor to ensure their classes are required for their major before the end of the schedule adjustment period.

The CAV can be submitted in the following ways:

Check Disbursement

The class attendance verification (CAV) with instructor signatures and distance education forms attached must be submitted to the Financial Aid Office. The CAV will be reviewed to verify that all classes are required for your major and the instructor signatures and distance education forms are correct.  If the CAV is complete, the financial aid funds will post to the student’s account.  A disbursement check for any funds remaining after the tuition has been paid will be mailed to you within 7 business days.  All disbursement checks will be mailed; there will be no check pick up.

If you have been awarded a loan, you must have signed your promissory note, completed entrance counseling and be registered for at least 6 credit hours that are required for your major. If you have received your grant funds in a check before you sign your promissory note for a loan or if you are a 30-day loan student, you must submit a second CAV for the loan disbursement.  A 30-day loan student is subject to a 30-day waiting period until the loan can disburse to the student’s account.  If a student loan is awarded for one semester only, the loan must be paid in two separate disbursements.  A second CAV will be required for the second loan disbursement.

***If you have questions, please email finaid@jeffersonstate.edu or call (205) 856-8511.***

Note: Financial Aid disbursements are based on the student’s eligibility and enrollment status at the time of the disbursement.