Standards of Academic Progress

Federal regulations require that students receiving financial assistance must maintain satisfactory academic progress toward completion of a degree. A student must maintain satisfactory academic progress as defined by the standards of progress policy. Satisfactory progress is not to be confused with “good standing”. A student can meet the Jefferson State Community College requirements of “good standing” and be allowed to enroll but not meet the minimum standards to receive financial aid while enrolled. All students will be monitored for compliance with Federal Requirements for Satisfactory Academic Progress at the end of each term, whether or not the student received financial aid during those periods. At that time, a student will be in good standing or denied financial aid assistance for the following term. Students will be notified by the Office of Financial Aid if they are denied financial aid.

Jefferson State Community College will measure a student’s performance for satisfactory academic progress in three areas:

  • Completion Rate
  • Cumulative Grade Point Average
  • Maximum Time Frame

The student must meet all three requirements to remain eligible for financial aid. The Standards of Satisfactory Academic Progress apply for all Title IV financial assistance programs including Federal Pell Grant, Federal Work-Study (FWS), Federal Supplemental Education Opportunity Grant (FSEOG), Federal Direct Loan Program, as well as assistance from the state.

In addition, financial aid recipients must report to the Financial Aid Office when they withdraw from a course or withdraw from the college. Complete withdrawal from school before 60% of the term is completed may result in the student having to repay a percentage of the aid they have received. The formulas used to calculate the refunds and repayments may be obtained from the Financial Aid Office.

Completion Rate

At the end of each semester, a student’s academic progress will be reviewed by comparing the cumulative number of attempted credit hours with the number of credit hours earned. Students must complete at least 2/3 of the hours attempted to remain eligible for financial aid. When academic progress is measured, all work attempted at JSCC and all transferred in credit hours from other institutions will be considered whether received aid or not.

The following information is considered when evaluating a student’s satisfactory academic progress:

  • Withdrawals (W, WP and WF), incomplete (I), in progress (IP), and failure (F) are considered attempted but not earned hours.
  • Repeated courses for which the student has been granted academic bankruptcy are included in the calculation of both attempted and earned hours. Financial aid will cover the repeat of a course that a student has previously passed up to one time.
  • Audited courses are not considered credits attempted or earned. Students cannot use Title IV funds to pay for audited courses.
  • Transfer credits do not count in the calculation of the GPA, but they are included in the calculation of both attempted and earned hours.
  • Students who do not meet these requirements will be terminated from financial aid.

Cumulative Grade Point Average

Financial aid recipients must maintain the following required grade point averages according to number of hours attempted.  This includes all attempted hours, transfer hours, and developmental work taken, whether or not financial aid was received or courses were successfully completed.

Effective Summer 2018:

  • Students who have attempted 0-21 semester credit hours must maintain a 1.5 cumulative grade point average (GPA).
  • Students who have attempted 22-32 semester credit hours must maintain a 1.75 cumulative GPA.
  • Students who have attempted 33 or more semester credit hours must maintain a 2.0 cumulative GPA.

If the student has never attended Jefferson State, then the cumulative GPA from the last college attended will be used. Once the student establishes a GPA at Jefferson State, that GPA will be used to determine eligibility.

Students need to be aware of the following:

  • Withdrawals (W, WP, and WF), incomplete (I), in progress (IP), and failure (F) are considered attempted hours and could affect the GPA requirements and your Financial Aid eligibility.
  • The transfer GPA from another school is never combined with a student’s Jefferson State GPA. If the student has never attended Jefferson State, the cumulative GPA from the last school attended will be used to determine eligibility.

Maximum Time Frame

The maximum time frame for completing a program of study is 150% of the required length of the student’s specific program. This maximum time frame includes all attempted hours, transfer hours, and developmental work taken, whether or not financial aid was received or courses were successfully completed. A student is no longer eligible to receive financial aid once they have attempted 150% of the number of hours required for their degree or certificate.

 Examples:

  1. If your degree is a 60 hour degree: 60 x 150% = 90 hours maximum time frame. You are eligible for only the first 90 hours of attendance.
  2. If a student transfers into Jefferson State and has attempted 40 hours of transfer credit from another institution, these hours are included when calculating the maximum time frame for the student’s degree. The student who has 40 hours of transfer credit from another institution and is attempting to complete a 60-hour degree program at Jefferson State must consider the hours they have left to complete their degree.   For example: 60 x 150% = 90 – 40 = 50 credit remaining before the student reaches the maximum time allowed for degree funding.

A change in program of study will be allowed. However, aid will be granted only for additional required hours as determined by comparison of the two programs of study.  A financial aid recipient may not be paid for more than 30 credit hours of remedial courses. In addition to the above procedures, the maximum length of a student’s program may not exceed 150% of the minimum length required to complete the program.

Suspension

When a student who is eligible for Title IV federal financial aid funds is suspended, whether the student serves the suspension or is readmitted upon appeal, the student is not eligible to receive financial aid. The student will not be eligible again to receive financial aid until s(he) achieves a cumulative 2.0 GPA or higher at own expense. If the student’s cumulative GPA is a 2.0 or higher, and still does not have the required completion rate, he/she can then appeal to have their financial aid reinstated.

Approval of the student’s appeal to the admissions committee for readmission does not reinstate the student’s eligibility for financial aid.