By-Laws

SGA LogoARTICLE I: Purpose

The Student Government Association, through the Student Government Association Executive Council and Student Senate, serves and represents the student body by working toward the betterment of the college, by providing leadership training, by taking part in community projects, and by other activities which promote a sense of unity and school spirit.

ARTICLE II: Student Government Association Executive Council

The Student Government Association (SGA) Executive Council shall consist of the following: President, Vice President for each Jefferson State Community College campus and instructional site, Secretary, Director of Activities, and Director of Communications. The SGA Executive Council shall: Meet in the summer to plan the SGA agenda for the upcoming academic year. Enact the approved SGA agenda. Implement legislation approved by the Student Senate. Perform the duties of the Student Senate when that body is not in session. Ensure the proper implementation of all aspects of the SGA Constitution and Bylaws.

SECTION I: Qualifications

Each member of the SGA Executive Council must be a currently enrolled student who will be enrolled at Jefferson State Community College in the academic year following the election. A student does not have to be a member of the Student Senate to run for SGA Executive Council

  • PART A – Each SGA Vice President shall be a student enrolled primarily at the campus or instructional site for which he/she is running as Vice President. If a student is enrolled equally at more than one campus or instructional site, he/she may run as Vice President for only one of those locations.
  • PART B – All members of the SGA Executive Council not mentioned in PART A may be students from any Jefferson State Community College campus or instructional site 2
  • PART C – Members of the SGA Executive Council must possess and maintain a minimum 3.0 cumulative grade point average on a 4.0 scale. Failure to maintain this grade point average will result in the member being removed from his/her office.

SECTION II: Elections

Elections for SGA Executive Council are held each spring. All currently enrolled Jefferson State Community College students may vote for members of the SGA Executive Council except the office of Vice President (see SECTION II, PART A). The Student Elections Committee will determine the date of the election and notify the student body. The elections must be concluded and the SGA Executive Council must be seated by April.

  • PART A –  A Vice President will be chosen for each individual campus and instructional site. Students may vote for the Vice President at the campus or instructional site they primarily attend. If a student attends multiple campuses and/or instructional sites equally, he/she must choose only one location to cast his/her vote.

SECTION III: Term

Each member of the SGA Executive Council shall serve for one calendar-year term beginning in April. The beginning date of a term shall be determined by the date of the election as decided by the Student Elections Committee. Members of the SGA Executive Council may run for re-election as long as they meet the qualifications listed in Article II, Section I of the bylaws. A calendar-year term ends following the induction of the new officers.

SECTION IV: Meetings

  •  The SGA Executive Council shall meet once a month. This meeting of the SGA Executive Council shall be in addition to the monthly meeting of the Student Senate.
  •  The SGA President, in consultation with the other members of the SGA Executive Council, shall determine the date, time, and location of each meeting of the Executive Council.
  •  The SGA Secretary shall provide a two weeks’ notice to members of the SGA Executive Council and the SGA Advisor of each meeting.
  •  The SGA Advisor may be present at the SGA Executive Council meetings to offer advice and assistance as needed.

PART A –  The SGA President may call additional meetings of the SGA Executive Council as is necessary. The SGA Secretary shall provide a one week’s notice to the SGA Executive Council and the SGA Advisor of these meetings.

PART B –  The SGA Executive Council may call additional meetings without the SGA President’s approval when a majority of the SGA Executive Council members petitions for a meeting. The SGA Secretary shall provide a one week’s notice to the SGA Executive Council and the SGA Advisor of these meetings.

PART C –  A quorum for the SGA Executive Council shall be when three-fourths of the members are present at any SGA Executive Council meeting.

PART D –  Failure of any member of the SGA Executive Council to attend three consecutive meetings will be grounds for impeachment.

PART E –  In addition to regular SGA Executive Council meetings, each member is expected to attend SGA activities and relevant committee meetings. Failure to do so will be grounds for impeachment.
SECTION V: Scholarship

Each member of the SGA Executive Council shall receive a tuition-waiver scholarship each semester of his/her term in office, provided the member meets the requirements for holding said office and provided sufficient funds have been appropriated for such scholarships.

SECTION VI: President

The SGA President shall act as the chief representative of the student body and the Student Government Association. The SGA President shall do the following: Call for and preside over all meetings of the Student Government Association Executive Council. Serve on Student Government Association Committees as required. Serve on Jefferson State Community College campus committees as outlined in the Student Handbook and the Faculty and Staff Handbook. Establish a pool of eight students to serve on the Academic Honesty Committee. The SGA President shall provide the names of these students to the SGA Advisor by October. Guidelines for membership in this pool are outlined in the Student Handbook. When called upon, appoint a student at large who is not a member of the Student Government Association to represent the student body on the Code of Student Conduct Committee. Form presidential committees as needed. Appoint a replacement for any member of the SGA, excluding the SGA President, who vacates his/her office either voluntarily or involuntarily. Meet with the SGA advisor regularly.

PART A –  The SGA President may be present but may not participate in meetings of the Student Senate. The SGA President may not speak on any proposals or take part in any debates within the Student Senate.

PART B –  If the office of SGA President should become vacant, the members of the SGA Executive Council shall elect from among the Vice Presidents a new SGA President who will serve out the remainder of the term. The newly appointed SGA President shall appoint a replacement for the Vice President position that becomes vacated.
SECTION VII: Vice Presidents

The SGA Vice Presidents will assist the SGA President in representing the student body and the Student Government Association. Each SGA Vice President shall do the following: Call for and preside over meeting of the Student Senate at his/her campus or instructional site. The Vice President, acting as Speaker of the Senate, may not vote on any issue before the Student Senate except to break a tie. Represent the SGA at his/her individual campus or instructional site as required. Represent SGA at New Student Orientation at his/her campus or instructional site. Manage the SGA office and any SGA volunteers at his/her respective campus or instructional site. Be a representative for his/her campus or instructional site on the SGA Executive Council. Assist Enrollment Services at his/her campus or instructional site. Plan campus- and instructional site-specific fundraisers and events in conjunction with the Director of Activities. Assist the Director of Communications with securing meeting locations for the SGA Executive Council and Student Senate at each campus or instructional site. Assist the Director of Communications with communication to the student body at each campus or instructional site. Serve on Student Government Association Committees as required. Form Student Senate Committees as needed. Serve on any Jefferson State Community College campus committee as appointed by the SGA President. Perform other duties as assigned by the SGA President.

PART A –  If the SGA President is not able to attend a meeting of the SGA Executive Council, he/she must appoint one of the SGA Vice Presidents to preside over the meeting. If the SGA President does not designate a Vice President to preside over the meeting, the SGA Advisor will make the appointment.
SECTION VIII: Secretary

The SGA Secretary will keep minutes of all meetings of the SGA Executive Council, Student Senate, and SGA Committees. If the SGA Secretary is unable to attend a meeting, he/she will designate another person who will be present to keep minutes. The SGA Secretary will do the following: In conjunction with the Director of Communications, distribute minutes of each meeting in a timely manner. Assist the Director of Communications with distributing information relevant to SGA. Serve on Student Government Association Committees as required. Perform other duties as assigned by the SGA President.

SECTION IX: Director of Activities

The SGA Director of Activities shall coordinate all SGA activities and assist the Student Activities Advisor as a liaison between SGA and all campus organizations and activity groups. The SGA Director of Activities will do the following: Coordinate voting for any applications for SGA recognition by proposed organizations and activity groups. Assist the Student Activities Advisor with collecting all annual renewal applications for SGA-recognized campus organizations and activity groups. Propose to the SGA Executive Council the dissolution of any SGA-recognized campus organization or activity group in violation of Article III, Section IV of the bylaws Assist the Student Activities Advisor with organizing “Get Onboard Day” at the beginning of the fall term. Propose ideas for college-wide activities. Work with SGA-recognized organizations and activity groups to plan and promote events. Serve on Student Government Association Committees as required. Meet with the Student Activities Advisor regularly. Form Student Activities Committees as needed Perform other duties as assigned by the SGA President.

SECTION X: Director of Communications

The SGA Director of Communications shall coordinate all communications between the SGA and the Jefferson State Community College community. The SGA Director of Communications will do the following: Work with the Jefferson State Community College webmaster to maintain the SGA website. Propose means for improving communication between the college and the student body. Act as editor of the SGA student newsletter. Assist the SGA Secretary with publishing minutes from each SGA meeting.

Assist the SGA Director of Activities with promoting events and activities. Assist the Vice Presidents with campus- and instructional site-specific communications. Secure meeting locations for the SGA Executive Council and Student Senate at each campus or instructional site. Serve on Student Government Association Committees as required. Perform other duties as assigned by the SGA President.

ARTICLE III: Student Senate

The Student Senate shall consist of representatives from each SGA-recognized campus student organization and elected senators of the student body who will act as the voice of the students of Jefferson State Community College. The Student Senate shall have the following duties and powers: Originate, debate, and vote on legislation put before the Senate. Address issues and concerns raised by the student body. Meet with members of the faculty, staff, and administration to address student concerns as needed. Confirm appointments made by the SGA President and Speaker of the Student Senate. Vote on all applications for SGA recognition from potential and current student campus organizations and activity groups. When the Student Senate is not in session, the SGA Executive Council shall fill this role. Vote on bills of impeachment, when warranted, against a member of the SGA Executive Council or Student Senate. A two-thirds vote of the Student Senate in whole is required for impeachment. Assume all other powers of the legislative or judicial branch which are not elsewhere prescribed in the SGA Constitution or bylaws.

SECTION I: Qualifications

All currently enrolled students of Jefferson State Community College are eligible to run for the Student Senate. A student must plan to be a student at Jefferson State Community College for the entire academic year in which he or she is running for Student Senate.

PART A –  Each member of the Student Senate, except the Speaker, must possess and maintain a 2.6 cumulative grade point average on a 4.0 scale. Failure to maintain this grade point average will result in the member being removed from the Student Senate.

SECTION II: Elections

Elections for Student Senate are held each fall. All currently enrolled Jefferson State Community College students may vote in the Student Senate election. The Student Elections Committee will determine the date of the election and notify the student body.

PART A –  Each campus and instructional site will elect its own senators.

PART B –  A candidate for Senate must be a student primarily enrolled at the campus or instructional site where he/she is running for office. If a student is enrolled equally at multiple campuses and/or instructional sites, he/she must choose ONE location to represent as Senator.

PART C –  If the requisite number of Senate seats is not filled through an election, the SGA Vice President for the campus that lacks the correct number of senators shall recommend to the SGA Executive Council a student to fill each empty seat. The recommended student must meet the qualifications outlined in Article III, Section I. The SGA Executive Council shall vote on the recommendation. A majority vote of members of the Executive Council shall be required to approve the recommendation.

SECTION III: Senators

Each campus and instructional site shall have five senators.

PART A –  The number of senators may be reviewed by the Student Senate as a whole and adjusted with the approval of a majority of all members. Any adjustments to the number of senators must be approved by the Student Senate before the end of the Student Senate’s term. All adjustments to the number of senators will go into effect during the next election following the passage of the adjustment by the Student Senate.

PART B –  In the event of voluntary or involuntary removal from the Senate, a Senate seat may be filled by a student appointed by the SGA Vice President for the campus or instructional site of the vacant seat. The student must meet the requirements listed in Article III, Section I. The appointed student shall act as a member of the Student Senate with all the duties and privileges of that position.

SECTION IV: Representatives

Each SGA-recognized campus student organization shall send one representative to one meeting of the Student Senate each month. Any organization that does not send a representative to three consecutive meetings shall have its recognition suspended.

PART A –  The organization should send its representative to the campus or instructional site Student Senate meeting said organization is primarily affiliated with. Organizations with students from multiple campuses may send a representative to any one monthly meeting of the Student Senate. An organization may not send a representative to more than one Student Senate meeting a month.

SECTION V: Speaker of the Student Senate

The SGA Vice President shall act as Speaker of the Student Senate at his/her campus or instructional site. Acting as Speaker of the Student Senate, he/she shall do the following: Preside over all meetings of the Student Senate. The Speaker of the Student Senate may not vote on any item brought before the Senate except to break a tie. Act as a liaison between the Student Senate and the SGA Executive Council. In conjunction with the SGA Executive Council, plan the agenda for the Student Senate for the academic year. Plan the agenda for each meeting of the Student Senate. Create and appoint members to Student Senate committees.

PART A –  In the event of voluntary or involuntary removal from office, the SGA President shall appoint a new Vice President who shall become Speaker. The appointed Vice President must meet the criteria outlined in Article II, Section II.

SECTION VI: Meetings

The Student Senate shall meet at least once a month as outlined in the SGA Constitution. The Speaker of the Student Senate, in consultation with the other members of the Student Senate, shall determine the date, time, and location of each meeting. The SGA Secretary shall provide a two weeks’ notice to members of the Student Senate and the SGA Advisor of each meeting. The SGA Advisor may be present at the Student Senate meetings to offer advice and assistance as needed.

PART A –  The first Student Senate meeting must occur no later than October 31. The final Student Senate meeting shall occur no later than April 30.

PART B –  The Speaker of the Student Senate may call additional meetings of the Student Senate as necessary. The SGA Secretary shall provide a one week’s notice to members of the Student Senate and the SGA Advisor of these meetings.

PART C –  The Student Senate may call additional meetings without the Speaker of the Student Senate’s approval when a majority of the Student Senate members petitions for a meeting. The SGA Secretary shall provide a one week’s notice to members of the Student Senate and the SGA Advisor of these meetings.

PART D –  Each member of the Student Senate is expected to be at each meeting. Failure to attend three consecutive meetings will be grounds for termination of that member’s seat on the Student Senate. (See Article III, Section IV.)

PART E –  In addition to regular Student Senate meetings, each member is expected to attend SGA activities and relevant committee meetings. Failure to do so will be grounds for termination of that member’s seat on the Student Senate.

ARTICLE IV: Committees

The Student Government Association shall have committees to assist with specific areas of SGA as needed.

SECTION I: Student Elections Committee

The Student Elections Committee shall oversee the election of the SGA Executive Council and the Student Senate. The Student Elections Committee shall do the following: Work with the SGA Advisor to ensure fair and impartial elections. Enact rules governing each election and ensure that such rules are followed. Collect applications from candidates. Set election dates. Approve campaign material and ensure that all rules for campaigning are followed. Verify and publicize election results. Hear and decide all complaints filed regarding SGA elections.

PART A – The SGA Advisor shall appoint students to the Student Elections Committee. No member of the Student Elections Committee shall run in the election it is overseeing. The SGA Advisor may appoint one of the members to be the chair of the committee. If no chair is appointed, the SGA Advisor shall act as chair.

PART B – The Student Elections Committee shall serve for the duration of the election for which it is formed. Once all votes have been tallied and all complaints about the election have been decided, the committee is officially disbanded.

PART C –  Any complaints about an election must be submitted to the Student Elections Committee chair in writing within five college working days after the publication of the election results. Complaints must be decided upon within five college working days of receipt by the committee. Appeals of the decision of the committee will be heard by the SGA Advisor whose decision is final.

SECTION II: Student Senate Committees

The Speaker of the Student Senate may form committees as he/she deems necessary. The Speaker shall appoint members to such committees from among the student body of the campus or instructional site with which his/her branch of the Student Senate is affiliated. The Speaker must define the purpose of the committee and set the rules governing the committee. No committee may sit beyond the last meeting of the Student Senate for the academic year in which the committee was formed.

PART A –  If the Speaker vacates his/her office, the committees the Speaker formed are disbanded.

PART B –  Student Senate Committees may not usurp any authority given to the Student Senate in the Constitution and Bylaws.

SECTION III: Student Activities Committees

The SGA Director of Activities may form committees as he/she deems necessary. These committees shall assist with planning and implementing SGA activities. The SGA Director of Activities shall appoint members to such committees from among the student body of Jefferson State Community College. The SGA Director of Activities must define the purpose of the committee and set the rules governing the committee. No committee may sit beyond the last meeting of the SGA Executive Council for the term in which the committee was formed.

PART A –  If the SGA Director of Activities vacates his/her office, the committees the SGA Director of Activities formed are disbanded unless the SGA Advisor deems the committee necessary. If a committee is not disbanded, the SGA Advisor shall appoint a chair of the committee until a new SGA Director of Activities is appointed.

PART B –  A Student Activities Committee may become an SGA-recognized campus organization or activity group if said committee goes through the proper procedure for recognition. No  group may be both a Student Activities Committee and a campus organization or activity group.

SECTION III: President Committees

The SGA President may form committees as he/she deems necessary. The SGA President shall appoint members to such committees from among the student body of Jefferson State Community College. The SGA President must define the purpose of the committee and set the rules governing the committee. No committee may sit beyond the last meeting of the SGA Executive Council for the term in which the committee was formed.

PART A –  If the SGA President vacates his/her office, the committees the SGA President formed are disbanded.

ARTICLE V: Changes to the Bylaws

Any changes to the bylaws must originate in the Student Senate and must be approved by a two-thirds vote of all voting members of the Student Senate.